Posts Tagged ‘ Editing ’

Learn to Use MS Word; Make $1000 an Hour!

Ha ha, just kidding; this has not become a spammy, virus-laden website that will infect your computer while trying to sell you a $17 e-book explaining where you can buy our $47 e-books, or, for just $13 more, have them mailed to your home in convenient binder format!

Though I could probably make more money doing that, now that I think about it.

But no. This is just a post about professional skills occasionally coming in handy.

ms-word-logoI take work from time to time putting together “executive reports,” a term cunningly designed to disguise absolutely any topic as a snooze-fest, no matter how interesting the actual subject matter may be. This is a cost-saving method for organizations, since it prevents people who don’t really need to be involved with the project from reading about it and sticking their oar in.

As part of the disguise, these “executive reports” must be formatted using parts of Microsoft Word that the casual user never even sees. Headers, tables of contents, hyperlinks, cover pages, interactive graphics — everything you can think of that screams “this will be printed on glossy paper and stuck in a three-ring binder.” If it’s frumpy, it goes in there somewhere.

None of that is fun.

Seriously, it is not fun. MS Word is a bloated, stinking carcass of a program, buzzing with flies and animated helpers (ha, no, just kidding; they got rid of Clippy years ago, but you can’t write about MS Word without making fun of Clippy if you want to stay in the Snarky Blogger’s Union). But even without Clippy it takes a frustrating while to figure out the right magic words to conjure a professional-looking format with.

clippy-microsoft-wordShould you ever be asked to do that sort of formatting, budget some time for it. Googles will be searched. Help menus will be unhelpful. You will feel stupid.

All that said, the last time I went through and made sure all the formatting was correct and in line with the contracting company’s standards, I was the only one of the contracted writers to do so. Everyone else just sent in plain text. And my gracious and grateful editor (who is an absolute dream to work for and sends me the best jobs) passed along the $250 they were going to pay her for editing and formatting everything, because she’s just that awesome.

Looking back, it probably took me about fifteen minutes to turn my plain text into a formatted report. Multiply what I got paid by the time it took and you get a wage of, yes, $1000 an hour.

Which I only made for those fifteen minutes, of course, but it sure sounds awesome. And did I pat myself on the back for, as my father has told me to all my life, doing “the job I was asked to and then one thing more,” and add the bonus to my savings investment like a responsible adult?

God, no. I bought awesome new boots. I’m not that mature.

These boots.

These boots.

But it was worth the time it took to learn the ins and outs of Word and do a little “design” work as well as the writing. We can’t afford to be one-trick ponies. Take some time to play with MS Word if you never have — learn how to format the headers and insert charts and all that good stuff. Some day, someone will pay you lots of money to take care of that shit for them, because they don’t want to.

And you won’t want to either, but you’ll do it anyway, because $1000 an hour. ‘Nuff said.

The Worst Restaurant Special Ever (or, Why Word Choice Matters)

Harping on other people’s word choice and phrasing is one of the grandest old traditions of MA101, going back to the days when this blog was mostly about writing and I actually stuck to that theme.

Most of you weren’t around for that. Don’t worry, you didn’t miss much.

But I’ve kept the word choice remnant because hey, it’s funny. Case in point the new menu at Pasqual’s on Monroe St. in Madison, WI, a restaurant I’m overall pretty fond of but that needs to fire their graphic designer and/or copywriter:

This is not how I would have chosen to sell this particular idea.

I’m not sure it’s all that enticing of an idea in general, but if you’re going to have the option of dinner with or without a side, you should probably make the side sound like a delicious extra option that people want, rather than an added hassle that the restaurant will take away for you at request.

Maybe they charge less if you have it without sides? We don’t know — the menu doesn’t say. It just offers to take the side away if you don’t want it.

Some basic human nature here: when you say “Hey, here’s a bunch of stuff that I am going to give you in exchange for your money; do you want me to give you less than that maybe?” most people do not say “Sure, screw me over.”

And when you pitch it like that it sounds like you’re offering a right screwing-over, whether that’s the intention or not.

So word choice. When you’re offering options, make every option sound like a good one. Extra Sides, Only $1! Or even “FREE SIDE OF RICE AND BEAN (on request)” would work.

But not, please, “dinners available without rice and beans.” Because who’s going to take that?

And as long as I’m giving Pasqual’s a hard time (love you guys, but seriously, this menu), the large order of nachos is a real steal right now:

So yeah. Choose your words carefully, and I guess check your work, too.

Tomorrow: The editorial voice, as demonstrated by a traveling lizard show!

The Joy (and Benefits) of Setting Your Manuscript Aside for a While

Have you ever written a large manuscript before?  Novel, cookbook, master’s thesis?

Illuminated masterpiece?

Did you set it aside for a while before starting your major revisions?

Do.

It’s the end of what I’ve come to think of as “beta-reading month,” and edited copies of my manuscript are trickling back in (still a few to go — if you’re reading this you know who you are!).  Reading them has been helpful, certainly, but also oddly a treat.

It’s been nearly a month since I visited this story.  I wouldn’t go so far as to say I’ve forgotten what happens in it (though my memory can be a little sieve-like), but particular images or turns of phrase are jumping out as surprises, and in many cases as surprisingly good, which is a joy.

There are also bad things which I had not really noticed before.  These are less of a joy to find but also certainly something that I’m able to see more clearly for my time off (flagged comments from beta readers help too, of course).

Back at the start of December, when I fired this off to my various helpful friends and relatives, I was still coasting on a wave of frenzied writing.  Setting it aside for a whole month seemed impossible.  I figured at the very least I would have to start immediately on a sequel, just to keep from going insane.

Working retail during the Christmas rush helped, mind you.

But the month off has turned out to be one of the best things I ever did for my writing brain.  I’ll be headed into the New Year ready and exited to finish revisions — and yes, that means you’ll be seeing posts soon about how to actually use beta-reader comments, the good ones and the bad.

Excited?

What To Do When an Editor Makes Your Writing Worse

Writing about editors is always a touchy business.  DISCLAIMER:  Guys, this isn’t about any of you.  My last few contracts have been fantastic.  I enjoy a degree of both freedom and stability that staff journalists are jealous of.  (They get health care, of course, but whatever.  I’m healthy.)  Please don’t fire me.

That said!  One of the realities of the freelancing life is the capital “E” Editor. Keeping him/her/them happy is pretty much the goal, since they’re the people that sign your paychecks.  Your own perspective of what the intended audience might want to read is relevant but less so; artistic goals do not even bear thinking on.  Usually this works out fine because the editor, just like you (theoretically), wants the piece to be as good as possible.

But every once in a while you’re going to get feedback that makes you wince.  Helpful suggestions in red that don’t help at all.  Fixes that break the writing altogether.  Feces flung all over your beloved icon.  I might talk about poop too much on this blog.

So what do you do when you receive corrections that flat-out make the writing worse?  A few things, usually:

1.  Decide How Much You Care

Seriously.  If it’s a 2000-word toss-off on a subject that you don’t write about much, it may not matter if the finished product isn’t your best work, even under your own name (and if it’s not a credited piece then there’s really not much reason to care). 

Remember that the people making the corrections have their own vision for how the piece fits into a larger publication.  They may have much more important reasons than yours for wanting the piece a particular way.  Think carefully before deciding that it’s worth arguing about the suggestions.

2.  Request “Clarification”

Your editor is never wrong.  They can’t be; they’re genetically incapable of it.  So don’t tell him/her that he/she is.

Instead, fire off an e-mail saying “Working on the piece now — just wanted a clarification on a couple of these edits.”  Then pick out the ones that frustrate you most, and say something like “Are we looking to do [exactly what the edit says] on this one?  Won’t be a problem, but I think it might [the problem you have with the edit].”

You may have seen something your editor didn’t and get a correction to the correction back.  You may also just get an impatient reply saying that yes, you should go ahead and do what they told you to the first time, damn it.  But at least you tried.

3.  Make the Damn Changes Anyway

You are the labor.  They are the management.  Welcome to the bottom of the heap.

4.  Do As Writers Before You Have Done, and Writers After You Shall Do

EDIT:  I never would have noticed without WordPress’s built-in notification, but apparently this is the 300th post on MA101.  That’s a lot of words.

The Vetting Process: How Ideas Become Written Works

A pretty large chunk of the advice writers get from other writers (and from even less qualified critics) is mechanical:  how to space paragraphs effectively, how to use a semicolon; the use and uncertain fate of the Oxford comma.  Rather less focuses on the awkward journey from vague idea to finished work.  I suspect that’s because it is a bloody, violent journey that culls the weak and promotes the strong, and when you start writing about that sort of thing on your blog you get a lot of odd inbound links from white supremacist groups.

I looked for an associated image and they were all terrifying. Here's a fuzzy pony instead.

But the fact of the matter is that good writing leaves a lot of abandoned bad writing in its wake, from the first napkin-jotting to the final revision.  Everyone has some sort of triage or vetting process in place (or ought to); here is mine.

Step 1:  The Idea

Contrary to popular belief, ideas do just pop into your head out of nowhere.  The best way to have a head that does this is to nurture a busy, observant brain that knows lots of things, so get on down to the library and do some learning.  The broader your net of general knowledge is the more likely you are to say “well that incredibly obscure thing in history would make a great novel!” or the like.

Step 2:  The Scribble

If you have any sense in that idea-netting head of yours you’ll write all these odd inspirations down as they occur, even if you have absolutely no idea how to use them yet.  Write it on your arm if you have to, and feel free to use shorthand, as long as you’re confident in your ability to extrapolate meaningful text from a blurry “snrrk poo” hours later.

Step 3:  The Notebook

Here at last we are into the realm of written words (if you’re lucky enough to only get good ideas when you have some paper and some free time on hand, of course, you can skip Step 2).  The Notebook is where ideas get tried out.  It doesn’t have to be an actual physical notebook, of course, just somewhere you can draft and draft again to your heart’s content.  Take those scribbled ideas and write out longer scribbles.  Explore the ideas.  Write question-and-answers with yourself, or just start writing from Chapter 1 and see what it looks like.  The point is to give each idea a few pages of experimenting.  Some might take up whole notebooks — there’s no rules here.

Step 4:  The Draft

At some point you’re going to like an idea so much you turn it into a start-to-finish product.  I highly recommend doing this on the computer, but on your aching, cramped fingers be it if you want to play the traditionalist.

"Traditionalists"

This is the draft.  It may all flow out from the first word to the last in unbroken prose, or you may go over each chunk of it a few times before moving on to the next.  Everyone works at their own pace.  Just remember that it is a draft, and don’t get too bogged down in perfecting it.  There’s plenty more carnage to come for the poor, innocent words!

Step 5:  The Revision

Set the draft aside.  Let it stew for a few days.  Go back and edit it, either by making changes as you read or with little editing marks — your choice.  (A lot of people find that the latter makes for a better overall picture, since they’re not stopping their reading all the time to make lengthy alterations).  Try to limit yourself to a single time through.  Make every change you think you need once.  Then move on, or else you’ll be on this step forever.

Step 6:  Public Humiliation

I’m sorry, that should read “editing by other readers.”  But at this point you’ve had your opportunity to weed out the weak.  Send the words off to your editing friends (possibly in filthy, overcrowded boxcars) and see what they want to cull from the herd.  Take their suggestions with a grain of salt — it is your work, after all — but at the very least put some serious thought into changing anything that more than one person flagged in some way.

Step 7:  Repeat as Needed

Fix what you think you should from the other readers’ edits, then send it back to them.  See if they’re happy with the new work.  See if you’re happy with the new work.  You’re not, because you’re a perfectionist, but try to restrain yourself to one or two more rounds.

Now you’re done.  Wasn’t that easy?  All you have to do is decide where you’re publishing, possibly find a good agent, send in submissions, deal with rejections, and maybe in a few years you’ll have a published work that still resembles that idea you had way back in Step 1.

Cheered?  Disheartened?  Got an idea for how it all works that vastly differs from mine?  Leave a comment!  We’re not shy here.

Ms. Spelling and Other Adorable Correction Marks

We’ve almost moved beyond the age of handwritten correction marks, which is too bad, because I’ve come up with my new favorite.

I realize that proofreading was at one time an art with a trained style.  I think we even learned some sort of Manual of Form and Style approved marks, very early in school, but it was only the once.  Even my teachers tended to use their own odd, idiosyncratic correcting styles.  Some of the acronyms were downright incomprehensible — “WC” for “word choice,” for example, told me nothing except that my teacher needed to use the toilet until she explained it.  And then there was the professor in college who simply put a diagonal red slash through everything that needed fixing, being of the opinion that good scholars like us could figure out what was wrong.

But all these variants gave me my favorite word.  Someone, and I have no idea who, liked to use “MS” for “misspelled” (rather than the more common “SP”).  And somewhere along the line I combined the two, deciding that misspelled words were just words that were still starting out in life and hadn’t settled into a defined role yet.  Therefore, they were “Ms. Spellings.”  Unmarried lady words.

This also works for other errors.  You can have Ms. Spelling and Ms. Use and Ms. Attribute all in the same paper.  If I were a better artist I would draw them all with different, tiny hairstyles in the margins of people’s writings.

Microsoft Word’s editing toolbar will, of course, take all this away from us, eventually.  I don’t know if children in school still have to turn their papers in by hand or not, but if they do, they’re the last generation that will.  So Ms. Spelling may not be long for this world.

But I think she’s awful cute.

Really Terrible Writing Advice

I was a student before I was a writer, so I’m used to hearing some pretty half-assed advice on how to use the English language better.  But my personal favorite to date was not, alas, one that I picked up after foolishly telling someone “yeah, I’m a writer” at the bar — and you do hear some fantastically absurd advice that way.  But it was the unfortunate soul I call O Best Beloved (for purposes of vague anonymity, although most people know exactly who I’m talking about) that received what we think is the single worst piece of editorial commentary we’ve seen to date:

Cut this – can’t modify a noun with another noun.

The phrase in question was something like “gene modification” or I don’t know what; something sciencey.  The point is that it was an absurd comment — of course you can modify nouns with other nouns.  We do it all the time.  “Church steeple.”  “Laptop cord.”  “Cookie Monster.”  There isn’t any point in rattling off examples, because all of you can do it for yourselves.

No, the point, instead, is this:  in your writing life (and you need not be a professional writer for this to happen), you are almost guaranteed the occasional editorial comment that is just plain out wrong. Not sort of a matter of taste like yeah, okay, maybe I just like the passive voice so fuck you, guy; plain-out, unequivocally, called-a-spade-a-pumpkin wrong.

How you deal with this is a matter of taste.  Blogging about it is in poor taste, for example, but done behind a sufficient veneer of anonymity may still fly.  Making the change despite recognizing the error may even be necessary, depending on the relationships in play here.  If the man or woman who is about to decide your immediate employment future likes dangling participles (you will undoubtedly have noticed them in memos or the like), then leave a few hanging in your project reports.  If the power dynamic is less fraught, you can always point the error out in a good-natured sort of way (this is misleading advice itself, since there is no universally-recognized way to point out grammatical errors without sounding like a douche).

But whatever you do, do not assume that anyone’s editorial remarks — even your editor’s — are gospel.   You might be getting advice from a salty old tar of the literary seas, sure, but you might just as easily be dealing with a total asshole.  Or, to modify one noun with another — ass hole.

Fellow writers, or anyone else, what is the worst advice you’ve ever received, either in direct editorial commentary or just casual bar-talk?  Was it as bad as “no nouns modifying other nouns?”  And did you call them an asshole, or an ass hole?  Either way, enjoy your weekend and look for another post Monday as usual!

Works in Progress: On a More Personal Note

No advice and essays today, just a quick update on the personal front:  there’s a rough draft, and it’s as finished as such things can be said to be.  Next week (or this weekend, if there’s time), I’ll be moving into the first full re-write, preceded by a thorough reading-over.  The point of the reading is to figure out exactly what I need to be editing for — I’ve done the re-writing thing without a plan before, and it tends to devolve into fiddling with a word here, a sentence there, and no real focus on the real problems with the work.  Serious concerns so far:

- A somewhat disjointed ending.  At least half of the books I read are satisfying up to the last hundred pages and then start to fall apart; I’m beginning to see why.  Endings are hard.  So that’s probably do for a total re-working, and part of my immediate future is going to be a lot of messily-scribbled outlines and flow-charts figuring out what the finished product will look like.

- Inconsistent language.  There are parts where I think I’ve constructed some really fine prose, and others that read like a paperback fantasy novel.  The latter need to become more like the former, or just go away.  Passages with shorter sentences and less words overall seem to read better overall, to my eye, so this will probably mean a lot of trimming — no bad thing, but occasionally hard to convince yourself to do.

- Underdeveloped characters.  When the plot and actions of the characters reveal their, well, character, so much the better.  Occasionally you can’t do that without it seeming too forced, and you need to let the reader slip inside a character’s head for a sentence or two to keep them interested in this fictional person.  I’ll be adding a few of those where the story needs them.

And beyond that, who can say?  There’s a lot left to read, a lot more to write, and doubtless some sleepless nights ahead.  But it’s good to be done with the first run.

Devil’s Details: Word Choice

Devil’s Details – Overlooked skills that every writer needs to have.

Last time I did one of these I talked about pacing — the skill of moving the actual prose at the speed you want, not just the plot and organization.  Today we’re looking at another under-appreciated skill, one that many writers seem to assume is handled at an unthinking or instinctive level:  using the right word for the right job.

Rhetoric Matters

If you’ve ever seen a politician or a celebrity castigated on the evening news for a careless slip of the tongue, you already know what a poorly-chosen word can do to you.  Well-chosen words, in the proper order, will be remembered for years — look to Lincoln’s “Gettysburg Address,” the character King Henry’s “band of brothers” speech from Shakespeare’s Henry V, or Pericles’s “Funeral Oration” for a few examples of the art at its finest.  Speeches make for particularly good examples because they stand on the merits of their rhetoric alone; there are no narrative considerations to secure their reputation as there are for novels and short stories.

Because their finished products tend to involve less total words than prose writers’, advertisers and speech-writers are particularly sensitive to the effect of each word on the whole.  This does not mean that writers of longer fiction get a write-off, however; pounding out words to get the plot on the paper only works for the first draft.  Even then, I find myself better served by a slower words-per-day rate that takes the wording of the story into greater consideration; the result is almost always less large sections discarded entirely during the editing process.  Choosing the right words as you go along will not only make the ideas you want to express clearer, it will make your authority as the writer (and therefore the dissemination of those ideas) much more secure:  yours will be the prose of someone who knows what he’s talking about.

Where to Care

Not every word on the page is going to be placed there as carefully as a stone in a Zen arrangement, but it’d sure be nice if your reader felt like it was.  Unless you have the instinctive rhetorical skills of another William Jennings Bryant, get used to picking your battles — focusing on word choice where it matters most, both during the initial writing and in the course of your editing.  You will certainly want to exercise the most care in any sections that present particularly crucial themes, or that impact the book in any other major way; at those points (and as much as you can everywhere else), pay attention to the roles your selection of vocabulary will need to play:

Dialogue is a crucial place to care about word choice, precisely because no one except practiced orators thinks about it as they speak.  Unless all your characters talk like you (they shouldn’t), you are going to have to make a conscious effort to pick words that fit their unthinking patterns rather than yours.  Most people use a tiny fraction of their working vocabulary for the vast majority of their conversations, so unless you’re trying to write a Mr. Smartypants, be sure to lay on the heavy repetition in dialogue — a man who calls his shoes “stanky” one day isn’t likely to suddenly switch to “overripe” the next, unless there’s a compelling reason (presence of a lady, perhaps).

Limited-perspective narration requires the same basic attention to consistency in word choice that dialogue does:  you are describing the internal workings of one individual, and he or she presumably perceives the world in basically the same way from one day to the next.  If you use lots of simple, common words, do it constantly and with plenty of repetition.  If the character is a complicated thinker, bring in more abstract words and philosophical terms — there’s nothing wrong with showing off your vocabulary, but don’t do it unless it illustrates something besides how smart you are.

Omniscient narration is your voice, so you’re no longer worrying about consistency as an issue that might break someone’s suspension of disbelief or interest in your characters (though you still don’t want to jump around the place too much).  What you should be focusing on in passages where the narrator speaks abstractly is the exact theme of that particular section — what do you want the reader to take away from this moment in the text?  Is it demonstrative of a key theme in the work as a whole?  (If it’s not, consider shutting your narrative voice up and just letting the characters do their thing.)  Pick words that are powerfully associated with the idea or ideas you want to communicate.

How to Start Thinking about Words

Most of us are like casual conversationalists:  we’re not in the habit of using our full vocabulary.  When we want to communicate an idea, we usually reach for the same words that have served us well before.  If you’re trying to write about something with real meaning, that’s a stumbling block you need to get over — you have to turn on the part of your brain that deals with hidden meanings and multiple definitions.

Wordplay comes up a lot in this blog, and it’s going to once more here.  Puns and other cheap word gags are funny because they take advantage of similar sounds or multiple meanings, and that’s exactly what you need to make your key passages memorable.  Don’t settle for any old word when you can use one that communicates your literal meaning and means something associated in a different context.  Shakespeare was an inveterate punner, and he didn’t just use them for the dick jokes — the famous opening of Richard III, “Now is the winter of our discontent/made glorious summer by this son of York,” riffs on the son/sun homonym to conjure the image of welcome change, imbue the newly-crowned King Edward with  solar majesty, and showcase the speaker’s own wit.  And people who’ve never even seen the play still quote the line to this day.

Word games in the more conventional sense, crosswords and so forth, will also help get you in the habit of trying to find multiple words that can fit the same definition (and multiple definitions that fit the same word).  Written versions of Exquisite Corpse, the surrealist party game, will also put the same part of the brain to work trying to come up with a logical antecedent to the very few words visible below the fold.

Poetry is in many ways the art of putting well-chosen words in the proper order, and reading a few favorites just before sitting down to write can have your mind in the right mood.  Try for authors who demonstrate a broad vocabulary, whether or not the other mechanics of their poetry are to your liking — Alexander Pope and Edgar Allen Poe have served me well as inspireërs of creative word choice.  Nonsense poems like The Jabberwocky take a different approach to word-choice by making up the best sound for a particular use rather than seeking the best meaning, and you may find value in their influence as well.  Our brains do make associations based on sound, and an otherwise-unrelated word can easily be tied to another concept by the use of a word that looks very much like it on the page.

And, of course, reading other author’s work with a conscious eye to the vocabulary they choose will serve you well — consider experts of the well-placed word like William Faulkner, Virginia Woolfe, Nathaniel Hawthorne, and of course William Shakespeare.  Got any authors that you think always pick the right word for the right idea?  Drop a comment and let us know!

Writing Life: A Poster Worth Having

One of the joys of keeping a blog like this is that every once in a while someone forwards me something fun to put up on it.  There’s probably a way to actually embed that image, but the link’ll have to do until I figure it out — just click it; no reason to be shy.  It’s just a clever little poster called “Are You Absolutely, Positively, and Wholeheartedly Ready to Publish Your Novel?”  (the conclusion, obviously, will be “no” no matter how you do it).  The creator seems to have grasped most of the major stumbling blocks and made fun of them, though I’d enjoy a sequel that takes a look at agents, editors, and publishers.  But the overall point is that there’s stuff you haven’t thought of yet, no matter where you are in the process, which is probably a good lesson for everyone.

Happily, I’m still doing the fun part (or at least what I think of as the fun part), and have at least one more chapter to go before I have to switch from pouring out rough-draft words to mopping most of them up and replacing them with better-chosen ones.  It’s something of a mental exercise to keep from sticking in more plot points just so that I don’t have to edit yet, actually — I’m in comfortable territory as long as I’m just writing; it’s everything after that that gets a little uncharted.  Difference between a hobbyist and a professional, I suppose.  It’s been a good year for learning new things so far, so I’m keeping my chin up — and reminding myself that I only started this “hey, let’s be a writer” kick last fall.

So sign me up for one of those posters, if you’re thinking about my upcoming birthday — I could use the humor as the “creative writing” process shifts over into the “practical publishing” one.

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